A Swiss buildings insurance company wanted to provide their valuers with a simple tool that could be used in the building to be valued. The previous paper-based processing procedure was to be made seamless and automatic. The latest standards (PDF/A, XML, encryption) and existing systems (document archive) were to be used.

An electronic form was created (eForm), which corresponds exactly to the paper form, and which is pre-filled with data from the existing inventory system. The valuer fills this out on-site in the building to be valued on a tablet PC and does not need any further documents.

As the data on the eForm has been made plausible and due to the comprehensive tests during data import into the inventory system, there is no further need for visual input checks. Internally there is no further need for laborious typing in of valuation data, which ultimately leads to cost savings.

The electronic form is stored in the document archive exactly as the paper form was. The eForm is automatically converted to PDF/A format for this purpose. The archived document can be viewed at any time from the inventory system with a simple mouse click. The building valuation is electronic from start to finish and it still meets legal standards.